CBS Intelligence Centre

November 22, 2017

Organisational Perspective – The Effects On GDPR

 

The looming implementation of GDPR is forcing many companies to rethink how they approach the organisational strategy of their business. With the high level of planning and new ways of working that are needing to be implemented by many businesses since the announcement of GDPR, this is not surprising. You may have discovered already that preparing for GDPR has exposed gaps or weaknesses which you feel need to be resolved, which is why looking at GDPR from an organisational perspective could really prove beneficial for all.

 

A flexible and agile organisational perspective

 

The impact of GDPR will be significant, and is likely to enforce positive changes for both businesses and individuals, despite the lengthy planning and preparation involved. In order to get the most out of GDPR, it is crucial that your company and its employees are open to change and ready to adapt.

The announcement of GDPR creates the perfect opportunity to gain some organisational perspective and consider how you might be able to improve upon your current systems. Adaptability and flexibility are key here. There is no benefit in holding on to old regimes when such a thorough overhaul of your data is already taking place.

 

Understanding and Managing Responsibilities

 

GDPR has so far proven to be a huge project for the vast majority of businesses, and its implementation may well have revealed that the structures of responsibility and answerability are inadequate. In order to ensure that your firm remains compliant at all times, every data handler and vendor you work with must be fully aware of their duties and responsibilities within the GDPR guidelines.

In addition, everyone must also know what is expected of those they work with. For example, when dealing with a cloud service providor, you should be aware of the service provider’s responsibilities, their terms and conditions, and the systems they use to protect your data. Should a problem arise, it would be naive to assume that responsibility lay in their hands rather than your own. Should a gap or mistake be revealed, the blame will be laid on your firm as a whole.

As such, more traditional models of responsibility must be reconsidered, and a ‘shared responsibility model’ adopted.

 

Realising the Potential Benefits of GDPR

 

Some businesses have used the run-up to GDPR to improve upon their current systems and levels of data quality. GDPR is causing firms to look closely at their data, how it is stored and how it is protected. The regulations are therefore allowing them to improve upon their current levels of customer service and protection, improving customer relations in the long-run.

The added benefit, already discovered by The Northern Trust Corp, is that better-regulated data can improve marketing strategies. If your data has been reorganised and updated as part of your preparations for GDPR, it is likely to be in a much better state for use in analysing data, observing growth patterns, and monitoring the effectiveness of your current internal processes.

 

Guidance and Advice

 

Preparing for GDPR and being able to reap the benefits may seem like distant like a dot on the horizon for many businesses at present. The realignment and shift in organisational perspective is a daunting prospect, given all the work involved and looming deadline of May 2018. However, expert guidance on the best ways to implement GDPR for your business is available from CBSIT today.

If you want to find out more about how we can help you get compliant, please call 020 3355 7334. As well as guidance on GDPR, our services also include tailored and protected cloud solutions, management of all your IT systems, and the latest in cyber security software and management.