A tech strategy for chambers is something that requires regular review, and now is as good a time as any to consider what you currently have in place. In the coming year, businesses will need to implement a new GDPR strategy, and there is every chance that the UK will be increasing the fines for companies who fail to protect data from a security breach. Part of the reason this new legislation is being put in place is in light of the recent hacking of the NHS computer systems, which put a huge amount of sensitive data at risk.
Not only this, but the way we work changes constantly. Our networks are growing to include larger numbers of mobile devices; we are increasingly relying on cloud storage; and we are working further and further across borders and around the world as a global community. All of these changes and improvements to the way we do business need an effective tech strategy in order to make the most of new opportunities and reduce the risks imposed by such changes.
Tech Strategy For Chambers – Things to Consider
General Data Protection Regulation
This is top of the list. Time is ticking towards the implementation date in May 2018 and there are likely to be quite a few things to put into place. CBSIT have provided a few guidelines on how to prepare for GDPR and what the effects could be for your business, but the most important things to remember are:
- Update all data permissions so that they comply with the new regulation standards.
- Check whether you will need a Data Protection Officer.
- Make yourself aware of all the EU citizen data you have on file.
- Make the process of collection, storage and disposal clear, concise and effective.
- Ensure all staff are aware of the regulation and the processes required to remain on board.
More information on GDPR can be found here, or our expert staff at CBS can guide you through implementing any new procedures and systems.
Your cyber security should always be a top priority. Keep on top of the latest threats by researching and reading about the latest hacks, attempting penetration tests of your security systems, and making sure your software is up to date at all times. It is also worthwhile keeping up to date with new developments in cyber security software. Security as a service is a particularly useful way to keep on top of all your cyber security needs without the stress and added workload this often entails.
When looking at your cyber security strategy you should also consider the following:
- Keeping your workforce informed of new cyber security threats and basic ways to protect your data.
- Regularly updating passwords.
- Investing in a cyber security program and maybe trying new technology.
- Making sure emails are managed effectively.
- Updating and upgrading current software.
Data Back Up Solutions
Data loss is a costly business and has just become even more so of late, so ensuring you have a good system in place should be a key element in your tech strategy. The vast majority of businesses neglect their data back up routines on a regular basis, even though maximum fines from the Information Commissioner’s Office are now at £500,000. This amount is a worst case scenario, with very large companies like TalkTalk getting the brunt of them. Even though it is highly unlikely your chambers could receive a fine of such an amount, a penalty would still be damaging to your business.
To ensure you are not caught out, implement a regular IT backup routine. One effective way of doing this is by utilising cloud storage rather than relying solely on on-site backup. By using the cloud, you will always have another backup solution should your on-site hardware fail. CBSIT can advise on the best IT back up routines to suit your business and your tech strategy.
Central to any successful tech strategy for chambers is your workforce. Without knowledge and participation on their part, none of this could be effectively implemented. Regular training sessions on cyber security threats, updates on regulations, and reminders about email and password security, amongst other things, should be a regular occurrence. Your employees need to know the importance of cyber and data security and how it could effect their own jobs.
Data security is something which will impact on the day-to-day work of almost every employee within your chambers, so everyone should be kept on the same page.
CBSIT are experts in putting in place all the necessary measures of a tech strategy for chambers, from workforce training to security as a service. Contact us today to find out how we can provide a personalised service to keep your business safe.