​Protect your privacy

As we increasingly head online to gather and store information, interact and view content, we invariably open ourselves up to data security risks. As a law firm, it’s important to be aware of how to protect your privacy and that of your clients and employees. Here are few way key ways you can do this.

Personal identifiable information best practice

Personal Identifiable Information (PII) such as the name, address, email or IP address or credit card details of employees and customers must be collected, stored and used safely. If your business gathers such data, you need to be very clear about your responsibilities. You also need to clearly communicate your privacy policy to anyone who’s PII you store.

But that’s not all. Businesses need to be vigilant about how they protect themselves online.

If you want to protect your privacy online, you are faced with a choice: agree to share your data with the sites you visit, or be restricted in what you can view. For most of us, trading data for access is a risk we are prepared to take. But understanding how to protect data from cyber-crime is something you need to take seriously before you make any online decisions.

10 ways to protect your privacy

Whereas most businesses have anti-virus software, there is more you can do to protect your privacy. And, according to research, most businesses aren’t doing enough, so here’s how you can bolster your efforts. 

  1. Check your secure score 
    If your firm is using Office 365 Enterprise, Microsoft 365 Business or Office 365 Business Premium, you should check your secure score. This is a score that looks at how aligned you are with security best practice established by Microsoft. You will get advice on how to improve your score and track your improvement over time.
  2. Use secure connections  
    When your employees go online at work, ensure they do so through a HTTPS secure connection. You can install a browser extension that forces a secure connection when possible. In addition, 2 Factor Authentication adds another step to the login process for popular services like Google, Facebook, and Twitter and is a further way of ensuring security.
  3. Create a password policy  
    Strong, secure passwords act as a gateway to protect your privacy online. Enforce a password policy that bans weak passwords. Support is available for this, including tools that generate and manage random passwords and tips for making passwords strong and memorable.
  4. Ban use of public Wi-Fi 
    Accessing the internet through public Wi-Fi may be convenient, but it means your activity will be visible to anyone who wants to find it. It’s a good idea to create a policy that prevents employees from doing so when they are out of the office. Instead, consider investing in VPN as a secure alternative to remote logins and internet usage.
  5. Change to encrypted email 
    Using encrypted email means that all emails are automatically secured with end-to-end encryption. No unauthorised recipient can read emails and they cannot be shared with third parties.
  6. Stop your employees being tracked online  
    Install a browser extension to stop advertisers and third parties from tracking where your employees go on the internet and to block unwanted advertisements. There are many options and so take time to review the ones most suited to your business.
  7. Review app permissions regularly  
    Encourage employees to regularly review and update the permissions they give apps accessed through your company devices. Some permissions may be shared with third parties which isn’t always made clear.
  8. Use Whatsapp instead of text  
    Due to end-to-end encryption installed within Whatsapp, using this to exchange messages between colleagues will be safer than texts.
  9. Know how to remotely wipe data from company devices  
    If a company device is lost or stolen, you want to be able to wipe private data from it quickly. Familiarise yourself with how to do this and ensure employees habitually back up data.
  10. Check to see whether your privacy has been compromised   
    Finally, do a quick check to see if any of your company accounts have been hacked using a tool such as pwned. You can also set up notifications to alert you if this does happen in the future.

Need help to protect your privacy?

City Business Solutions provides IT services to the legal sector. Any law firm that fails to adequately protect itself from cyber-crime is at risk of receiving a fine and losing its reputation and clients. As specialists in providing IT security to the legal sector, we can help you protect your privacy online. Want to know more? Get in touch today!