The legal sector has been relatively slow compared to other industries to adopt new technology. However, now it is being accepted more readily and is bringing significant benefits to law firms. Underlying all legaltech is Big Data. Maximising data use sits at the centre of digital strategies and for modern law firms. It is becoming increasingly important to take files and data out of the filing cabinet and put them online. Having access to digital data in real-time can save you time and money.
Storing your data digitally will also help you to keep your business and its information secure. Is your law firm ready for data migration? It’s time to clean up your data.
What is data migration?
Data migration involves moving your data from one system to another. It can include transferring it from a physical source to a digital one, or from one digital source to another.
Preparing for data migration – cleaning up your data
Migrating your data isn’t as simple as scanning all of your files and turning them electronic. It takes much work to select the right data and ensure it is transferred to an accessible format for your firm. Data collected over the years soon adds up, and your organisation can find itself with a mammoth task in front of you. Data selection should be your priority, ensuring you migrate your most crucial and useful data first.
Some of the ways you can prepare for data migration through data cleaning include:
Develop a plan
To ensure successful data cleansing and migration, you need to create a plan. Your plan should address what you need to know from your data, as well as how you’re going to use it. You should also consider timescales, if you have the resources to carry out data migration in-house and what cloud storage you will use.
Data migration is a big undertaking, and it’s vital that you consider all of your options and processes carefully before beginning. You need to think which data will be most useful for your Customer Relationship Management system. And how you’re going to manage the data going forward.
Standardise your data
Data migration allows you to get things right from the off. It involves creating a standard set of rules for data input and ensuring that everything is accurate. This element of data cleansing allows you to verify your information and make sure that all of the records you hold are correct. Your guidelines should be communicated to your employees to ensure all data guidelines are met.
Standardisation makes it easier for you to get the most out of your data and can help you stop collecting and storing unnecessary data. Taking this approach will prevent data breaches in the future.
Don’t forget about security and GDPR
One of the risks that businesses are facing is that their past data migration now lives in public cloud services, creating a data security risk. Data security statistics indicate that data stored in this way is becoming harder to protect. Businesses need to transfer their data to corporate cloud structures instead. Being the victim of a data breach could be catastrophic for your firm. It could put you at risk of some hefty fines and losing the trust of your clients. Seeking expert help is essential to make sure you tackle your data migration effectively.
City Business Solutions can help you with your data migration and give you the assurance you’re using safe and secure cloud storage for your data. We can also provide you with ongoing maintenance and support. Find out more about our cloud management services and how we can help ensure successful data migration for your law firm.