Errors in file sharing

File sharing has become a ubiquitous part of everyday life: a routine activity that’s present in most working practices.

Safe file sharing has never been more apparent than in the current climate. Due to the increase of people working from home during the Covid-19 pandemic, many businesses now depend on remote communication, making secure file sharing a top priority.

In the legal sector, where the exchange of sensitive information is essential part of the job, the need for vigilance is particularly acute. However, as well as seeing a revival of old viruses, the current climate has created ample opportunity for new ones to flourish.

So what are the most common file sharing errors, and how can legal firms protect themselves and their clients against cybercrime?

Common error number 1: mismanagement of Big Data

The use of Big Data (mass data sets that are mined and analysed to identify patterns and behavioural trends) has significantly increased the risk of file sharing, with hackers now frequently using machine learning to target their victims.

In a 2019 article, Dr Michelle Moore, Academic Director of the Master of Science in Cyber Security at the University of San Diego, addressed the potential pitfalls of Big Data in the context of increasing cyberattacks, identifying some of the principal challenges of file sharing as:

  • Safeguarding data on a mass scale
  • Protecting sensitive and personal information
  • Data rights and ownership

Common error number two: human mistakes

A significant proportion of data breaches are caused by human error. Careless or insecure file sharing routinely exposes both businesses and individuals to hackers. What’s more, file sharing without sufficient security protocols in place can expose both businesses and individuals to significant data breaches.

Through increasingly sophisticated technology, cyber criminals are able to exploit the regular exchanges of sensitive information that now take place on a mass scale.

Some of the most common dangers faced by businesses include:

  • Phishing emails – one of the most common ways for hackers to access personal data. The pandemic has encouraged a huge growth in infected clickbait material, which people, accustomed to dramatic headlines, have responded to more readily.
  • Personal devices – employees working from home are more likely to use personal devices for work, which may lack the security features of their usual work devices. Sending files over an insecure network risks infection, as hackers can use malware to infiltrate a user’s VPN (Virtual Private Network) and attack their entire system.
  • Inadequate protection – in general, smaller businesses are also more likely to use consumer grade security solutions, which are considerably less effective than those specifically developed for business needs.

With remote working leading to less workplace supervision, basic file sharing errors are also more common, making professional, up-to-date security software even more important.

Protect your business from common file sharing errors

Workplace Wi-Fi, often monitored by an IT team, is usually much more secure than home connections.

While employees are working from home, consider checking existing antivirus software for a cloud console, which enables businesses to monitor remote systems.

Employee training is also a vital part of ensuring that staff know how to protect themselves online, and is the best way to minimise security breaches caused by common file sharing errors. Using file sharing software (rather than relying on email attachments) also allows large files to be sent without the usual size restrictions.

However, the most effective way to protect against security breaches is to outsource your systems to an IT security specialist. Using a first-rate software provider with a national or global reach provides access to the most sophisticated, up-to-date security systems. The quality of resources available and the specialist skills of the professional IT team will guarantee the best support available, providing businesses with the solid foundations they need in order to thrive.

Stay connected, without compromising on safety

As more and more work moves online, it has never been more important for legal chambers to remain connected.

Fast and secure files transfers, cloud computing and a super-efficient internet connection are crucial for any legal practice to stay ahead of the competition. AS IT specialists for the legal sector, our network technology won’t let you down.

For more information or a quote for your business, Get in touch with CBSIT today.